HiCap Parents Council Meeting
via Zoom with Newly Elected Reps
May 28, 2020
7:00 pm – 9:00 pm
June 4, 10 am – 12 pm is next meeting with school district
Austina intro and discuss Agenda
Vote on appointing Stephanie Corrigan for the Bothell regional elementary rep position
Brief discussion about Stephanie
Nominated by Myriam Juritz
Seconded by Jennifer Spanton
Does new council or old council vote?
Bylaws are not clear, so the suggestion is both.
New members should sign bylaws before being allowed to vote though
Final decision – last action of outgoing board
Vote: 10 in favor. 0 opposed. 0 abstaining.
Approve meeting minutes
Bonnie summary: Steven took meeting minutes, Bonnie emailed all minutes and got some edit suggestions. Edits were implemented by Steven and minutes were posted to the website by Bonnie.
Discussion about whether people were explicitly identified within the minutes for what they said. But not many people are identified. Also no non-public information was included in minutes.
Motion to approve minutes by Bonnie Plottner and seconded by Myriam Juritz.
10 in favor. 0 opposed. 0 abstaining.
Norms & Bylaws
Do not lose your temper.
Be positive and helpful.
If someone contacts you, make sure they get an answer, either directly or by referring the question to the rest of the council.
Expectation that you will not miss more than 2 meetings per year.
Meetings with district are not the place to deal with personal HiCap issues about your children.
Q – Once live meetings resume, can we continue to include people via Zoom? A – That is probably up to Amity.
Sign bylaws electronically via PollEv.com for new and returning members
Roll Call and introductions of each rep
Canyon Creek – Carson
Hollywood Hill – Liz (not online)
Kokanee – Qing
Lockwood – Gavin
Moorlands – Veronica
Ruby Bridges – Sean
Sunrise – Orna
Fernwood – Yongqian
Inglemoor regional rep – Hillarie
Woodinville regional rep – Audrey
North Creek regional rep – Sreeni
Bothell regional rep – Stephanie
Canyon Park Middle – Jennifer
North Shore Middle School – Anja
Skyview Middle – Jennifer
Timbercrest – Terri
Liota – Karen (not online)
Kenmore Middle School – no rep
North Creek High School – Lauren
Bothell High School – Myriam
Woodinville High School – Austina
Inglemoor High School – Brenae (not online)
Alternative Learning Environments - Jasmine
Financial Overview by Lauren
Spreadsheet of financials from April 2019 thru May 2020
Survey Gizmo = $38.02 per month
MailChimp = $66.23 per month (up from $55.20)
Other expenses: SOS Filing, GameDay, GoDaddy domain, Name badges
Deposits: Donations, Game Day, Donation from Bear Creek PTA
Website is hosted on BlogSpot for free
Current Balance: $1279.09
GameDay Revenue = $1219.57. Expenses = $469.11. Net = $750.46.
Jasmine proposal -- Bear Creek PTA suggested requesting donations for HiCap from each PTA that hosts EAP and AAP
Discussion about whether to reach out to all PTAs or just PTAs at EAP schools.
Not all PTAs are aware of the service provided by the HiCap Parent Council. Good way to introduce Council to PTAs.
Jasmine volunteered to write the letter that can be sent to PTAs.
Bonnie suggested asking EAP PTAs to add an EAP liaison position to the PTA
President – Austina
Vice President – Jennifer
Secretary – Steven and Bonnie
Treasurer – Lauren
President – Austina & Orna (14 in favor. 0 opposed. 0 abstaining.)
Vice President – Jennifer (14 in favor. 0 opposed. 0 abstaining.)
Secretary – John (14 in favor. 0 opposed. 0 abstaining.)
Treasurer – Lauren & Anja (14 in favor. 0 opposed. 0 abstaining.)
Having relationship with Amity
Meeting with Amity as needed
Keeping on top of everything
Filing SOS forms
Orientation for new reps
Mission - Advocate, educate, build community, collaborate and provide resources
501(c)3 nonprofit organization
Overview – meet with district, run events, summer events, represent HiCap Parent Council when necessary such as PTA meetings or welcome nights
Most meetings with the district during the day
Some parent-only meetings at night
Need to update website with headshot of new reps
Warning that some emails from outlook.com email address get treated as junk/spam
What should be the priorities for this coming year?
Suggestion that if we do anything that requires money, then fundraising is important
Over the summer, how to help new EAP and HiCap families feel comfortable with their new school
Ambassador option for kids from existing schools to talk to new kids
Grade-specific meetups so groups are smaller
Penpals – North Creek has set up penpals between individual kids
Worth revisiting for middle schools too, especially for 6th graders and those coming from Bear Creek
Will principals forward Zoom invites and other messages to new students? They usually will.
Most EAP schools have had Zoom meetings with the principals. Intent is for all schools to do that.
2E kids – Push forward more information to teachers about 2E kids learning in online spaces
Working toward a curriculum for HiCap for single-subject qualifiers
Includes elementary, middle and high school
Constant ongoing issue
Amity is working on this
Slow progress. Very slow.
Curriculum for writing
There is no HiCap curriculum for writing
Students are expected to write at a high level
Facebook Chat – Many parents say their child Is not getting HICap services via online learning
District is planning to implement parent survey which asks parents whether they are happy with post-HiCap learning online compared to pre-pandemic
Concerns about whether online learning is meeting EAP needs like normal school did
Accomplishments this year
Parent panels for new EAP students
Documentation for high school registration
Continue watching middle school registration forms to make sure challenge program does not disappear
Overview about standard meeting with school district and the format
Decision made to hold off on ordering name tags given lack of physical meetings in the short term?
Q – How much interaction does the Council have with individual teachers? A – Basically none.
Council often finds out information before teachers do and often before the general public. Amity often shares information or asks for feedback at meetings, but requests that it not be shared publicly ahead of time.
Jasmine - Can anyone make a letterhead design or logo? Steven volunteered his daughter to create a logo.
Q – How does testing work if school is online? A – They did algebra readiness testing online this year, which was successful.
Q – Will they test everyone this year? A – They will probably continue what they did this year, which is test everyone in K & 1, parents who request it.