Minutes for the 10/18/2016 Meeting

Meeting of the HiCap Parent Advisory Council  - Minutes taken by Angie H-P

Jakub:

• Financial update - we have money in the district's account and need to fill out the district's reimbursement form, get the expense approved by the board then submit to district for reimbursement.
• After money in district's account is used, forms will be submitted to our treasurer to reimburse from our own account
• Account was set up yesterday with President, Treasurer and Secretary as signers.
• All expenses must be approved by majority vote of the board before reimbursement

Laurie

• I move to add an Amendment to the Bylaws as follows: "Email voting will be allowed. Vote will pass if more than 50% of council vote by email in favor." (at this time 50% of the board is 8 or more members)
• Jakub seconded motion. Motion passed Unanimously.

Discussion ensued about Quorum and in person voting. Board agreed that: "A Quorum will be 8 or more members of the Board of Directors. For in-person voting, a majority vote of those present constitutes a passing vote."

Austina:  Will we approve each expenditure or will we vote on a budget for some items like copies that we will use without getting individual approval?

Angie H:

• I move that a $200 budget be approved for copies. After the $200 is reached, the board must vote on new copy expenditures.
• Angie Y seconded the motion. Motion passed Unanimously.

Jakub:

• I move to approve all pending expenses.
• Laurie seconded the motion. Motion passed Unanimously.
• Those with pending expenses should email the description and amount to Jakub.

Jakub:

• I move to Amend the Bylaws as follows: All financial expenditures require a vote of the Board for approval.
• Helen seconded. Motion passed Unanimously.

Austina: Please attend the October 24th HiCap info night. The more board members who attend the better. Adjourned

EAP AAP Feeder Patterns

The District recently released information on EAP and AAP feeder patterns. District info page can be found here. In order to make this information easier to understand, we have created a graphic, which can be found below. Scroll to the bottom to see the colorful easy-to-read graphic. EAP feeder pattern

• Bear Creek will service EAP students from Bear Creek, Canyon Creek**, Fernwood and Kokanee

• Shelton View will service EAP students from Shelton View, Arrowhead, Canyon Creek**, Crystal Springs, Frank Love, Kenmore, Lockwood, Maywood Hills and Westhill

• Sunrise will service EAP students from Sunrise, Cottage Lake, East Ridge, Hollywood Hill, Moorlands, Wellington, Woodin and Woodmoor

Canyon Creek** is a “swing school” with EAP placement based on capacity, siblings potentially in attendance, student address and parent choice. AAP feeder pattern

As of now, Canyon Park, Leota and Northshore feeder patterns are based on geographic location. Students are placed at the closest junior high (soon to be middle school) to their home address. Following the consideration of geographic location, capacity is also considered.

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In order to make this easier to see, the HiCap Parent Council has created a graphic feeder pattern for EAP and AAP Schools.