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Intro to the Council - Group Norms and Expectations

  • The HiCap Parents Council is a Non-profit organization
    • Advocate for community rather than self
    • Fiduciary responsibility
    • May not advocate for political campaigns
  • What do we do?
    • Create, maintain and/or facilitate Class lists
    • Join the PTA and Attend PTA meetings for our designated school
    • Attend events such as Info nights, back to school socials, etc at our school
    • Send email to class parent reps or to teachers to send info to all parents
    • Get to know the principal and front office staff. Useful to get tables at events
    • HiCap people can sit on interview process for HiCap Schools
  • Group Norms
    • Do not deal with personal kid issues in district meetings
    • Do not lose your temper in district meetings
    • Do not schedule a meeting with admins just to vent
    • Do not bad mouth admins to the public
    • Be aware that all info given to us at district meetings is not always ready to be communicated to public.
  • Elected officers
    • President
    • VP
    • Secretary
    • Treasurer
  • Committee Heads
    • Diversity Committee
      • Work toward a representative population in our district in HiCap
      • Multi language testing
    • Webmaster
      • Post Events on website
      • Take Meeting Minutes then post on website when confidentiality has expired (when district announces it, it's public and can be posted)
      • Other relevant docs
    • Speaker Organizer
      • Arrange for speakers relevant to the HiCap community
    • Election Coordinator
      • Coordinate the Nomination and election ballot process (Cognito)
  • Name tags: about $3 each person 
  • Surveys
    • Satisfaction Survey: Conduct occasionally to take temperature of program
    • Transition survey 
    • Math survey
  • Paper lists of attendees at Open houses
  • Summer events
    • EAP Events – EAP reps to organize together or individually
    • AAP Events – AAP reps to organize
  • Technology
    • Facebook page
    • Blogger website
    • Mailchimp - check junk folder for invites
    • Council and BOD email lists on GoDaddy
    • PayPal is where donation money goes, moved to bank account occasionally
    • Amazon Smile
    • Google G-Suite
    • Cognito Forms for surveys, registration, elections
    • Survey Gizmo